Enterprise AI Assistants · Vorarlberg, Austria

Custom AI assistants that streamline your daily business operations.

Draft accurate responses to inquiries, generate structured reports directly from voice notes, and retrieve verified answers from your internal documentation. We integrate intelligent assistants seamlessly into your existing workflows, train your team, and ensure reliable ongoing operation – with data hosted securely in the EU or on your own on-premises infrastructure.

Request a pilot project Packages and pricing

4-week pilot · Guaranteed fixed price · GDPR-compliant in the EU

Core Capabilities

Three business workflows that tie up valuable working hours

We focus directly on where your operations incur the highest overhead – starting with a single, well-defined workflow rather than an overwhelming IT transformation. Every output prepared by the assistant is always reviewed and approved by your team.

Inquiry Management & Response

Incoming inquiries via email or website forms are automatically analyzed, summarized, and classified. Missing information – such as specifications, measurements, or scheduling details – is flagged immediately. A tailored draft reply written in your company’s voice is prepared for instant review and approval.

Response times in minutes instead of business days
Zero missed opportunities, including over weekends and holidays
Proactive clarification questions generated automatically for clients

Voice-to-Report Automation

A 30-second voice memo recorded on-site is automatically transformed into a clean, structured daily log or service report: hours worked, materials used, attached photos, and open action items. Time-consuming manual transcription at the end of the day is eliminated.

Complete recording and accurate billing of billable hours
Thorough documentation for quality assurance, audits, and warranty claims
Seamless operation on standard smartphones without specialized hardware

Verified Internal Knowledge Retrieval

Operating manuals, technical specifications, contracts, and internal guidelines: the assistant answers queries instantly using exclusively your verified corporate documentation, citing exact sources every time. New team members gain immediate access to key operational expertise.

Every answer backed by verifiable source citations
Accelerated onboarding for new employees and apprentices
Strict role-based access control for confidential files

Automated Quote Preparation

Inquiry specifications, measurements, and catalog pricing are consolidated into a comprehensive draft proposal – directly within your existing enterprise software.

Call & Scheduling Automation

Intelligent call screening, structured callback logging, and smart appointment booking. Where robust off-the-shelf solutions exist, we integrate them seamlessly rather than reinventing the wheel.

Team Training & AI Literacy

Hands-on instruction on AI capabilities, validation practices, and data security. This curriculum directly supports the AI literacy requirements established under the European AI Act.

Target Industries

Designed for businesses with high administrative demands

Trades & Construction

Rapid inquiry processing, structured field reports, centralized technical know-how, and automated synchronization of job-site photos directly into customer project files.

Solar & Building Services

Streamlined intake for inquiries regarding roof geometry, energy consumption, and public subsidies. The assistant gathers all essential technical specifications required for reliable quote generation.

Property Management

Automated triaging of correspondence from tenants and property owners. Resolutions, maintenance contracts, and bylaws are organized and accessible instantly.

Legal & Professional Services

High document volumes and sensitive client information. To ensure uncompromising privacy and compliance, the assistant can operate entirely on-premises on your private servers.

Pricing & Packages

Transparent packages, predictable fixed prices

A one-off implementation fee followed by a predictable monthly retainer for hosting, maintenance, updates, and direct support. No per-seat license fees.

Introductory Program

Four-Week Pilot Project

A tightly scoped business workflow with a quantifiable benchmark – such as reducing the response time per incoming customer inquiry. When you proceed with full implementation, the entire pilot fee is credited against setup costs.

€990

one-off · fully credited towards setup

Request a pilot project

Start

Document intelligence for your business data

€190Monthly retainer

One-off implementation: €1,490

Accurate answers from internal documents with verifiable source citations
Up to 10 user seats
GDPR-compliant EU hosting with Data Processing Agreement (DPA)
2 hours of hands-on team training
Continuous updates and technical support included

Business

Document intelligence combined with workflow automation

€390Monthly retainer

One-off implementation: €3,900

Includes everything in the Start package
2 tailored workflow automations (e.g. inquiry processing and field reports)
Seamless integration with email, calendar, and specialized business software
Up to 25 user seats
Monthly optimization check-in and performance review

Local

Maximum data sovereignty on your private infrastructure

€490Monthly retainer

One-off implementation: from €4,900

Includes everything in the Business package
100% on-premises execution on your own servers, including local language models
Hardware purchased directly from authorized distributors – we provide exact sizing and specifications (approx. €5,000 to €20,000 hardware outlay)
Secure remote maintenance, system monitoring, and regular updates

All prices in euros. Standard AI model usage included. Minimum contract term three months, cancellable monthly thereafter.

Data Protection & Compliance

Uncompromising security for your corporate data

Adopting enterprise AI successfully requires uncompromised security and institutional trust. Our architecture is governed by clear, non-negotiable compliance standards:

Data processing exclusively in certified EU data centers or on your private on-premises servers
Legally binding GDPR-compliant Data Processing Agreement (DPA) for every client
Guaranteed privacy: your business data is never utilized to train external AI models
Automated data anonymization can be configured prior to processing sensitive records
Strict role-based access management with verifiable source attribution for every answer
Human-in-the-loop governance: the AI prepares the groundwork – evaluation, decision-making, and distribution remain firmly with your team

Implementation Process

From initial consultation to productive deployment

A dedicated technical partner based in Vorarlberg accompanies your organization from the first discussion through to daily operation – directly, competently, and without call centers.

Complimentary Discovery Consultation (30 minutes)

In a focused initial session, we identify key operational bottlenecks and provide an honest assessment of whether AI delivers genuine ROI for your business – or whether simpler tools are sufficient.

Four-Week Pilot Implementation

Deployment of a strictly defined workflow at a guaranteed fixed price. Clear baseline metrics before and after the pilot provide transparent, measurable validation of your productivity gains.

Production Deployment & Ongoing Support

Following successful pilot validation, we manage full operational hosting and maintenance: system updates, continuous fine-tuning, and direct, accountable support.

Frequently Asked Questions

Key considerations for enterprise implementation

Do we need Microsoft 365 or specific external platforms for this?

No. We integrate seamlessly with your current technical environment – whether you use Outlook, Google Workspace, cloud storage, or specialized ERP/CRM systems. Where reliable, established off-the-shelf tools exist, we implement them cost-effectively instead of building redundant software.

How do you prevent inaccurate information or AI hallucinations?

The system functions strictly as an intelligent drafting engine: every output is submitted to a human team member for final review and sign-off. Answers synthesized from internal documents always include precise source citations, allowing statements to be validated within seconds.

Where is our data stored and processed?

Exclusively in ISO-certified data centers within the European Union or entirely on your own on-premises servers – according to your governance requirements. Every deployment includes a GDPR-compliant Data Processing Agreement (DPA), and client data is never utilized for public AI training.

How much time commitment is required from our internal staff?

The internal time investment during the four-week pilot is approximately three hours in total: an initial workflow alignment session, providing representative sample material, and an executive training session upon delivery. We handle all technical configuration, integration, and testing.

We have already completed preliminary AI workshops. Can we build on that?

Substantially. If your team has already identified target use cases or explored basic prototypes, we translate those initial concepts into robust, enterprise-grade productive systems – complete with secure architecture, maintenance, and expert support.

What ongoing operational costs should we expect?

The monthly retainer fully covers secure hosting, standard language model inference costs, continuous updates, and ongoing technical support. If your transaction volume grows substantially beyond standard thresholds, we review potential adjustments with you in advance – eliminating unexpected invoice surprises.

Custom Software & Data Science

Do your operational requirements exceed standard tools?

For complex, business-critical workflows, we design and build bespoke software applications, system integrations, and in-depth data analytics.

Explore software & data capabilities

Contact

Which operational workflows would you like to streamline?

A brief summary of your current workflow is sufficient. We typically respond within one business day with a qualified initial assessment.

contact@magsolutions.tech

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